ACADEMIC POLICY


Responsible Officers:  Principal, the HODs and the IQAC
Last Reviewed: March 2018 

Academic Calendar

 The College follows the academic schedule of the University regarding admission, internal and external examinations, holidays, publication of results, re-opening etc. The University Academic Calendar and the College Calendar are available for the staff and the students.

Planning and Implementation
The academic year commences in June and in May, the entire staff fraternity get together for elaborate review and detailed planning.  The activities and tasks to be accomplished are planned in tune with the University Academic Calendar. Broad plans for the year, semester and month are chalked out after detailed discussions and deliberations first and foremost in the Managing Board and the IQAC. The next step is the systematisation of the draft-plan by the Staff Council wherein the Administrator, the Principal, Vice-Principal, the Bursar and Heads of Departments are present.  The approved plan is worked out in greater detail at micro levels in the individual departments.
Preparation of the Academic calendar
The College has an academic calendar which is prepared every year by the Principal in consultation with the Staff members and the administrative section of the College. The academic calendar is published in the handbook of the College which is distributed to students at the beginning of the odd semesters. Dates of internal and model examinations, parent teacher meetings and all activities are given in the College calendar for the effective Teaching - Learning process. Students are also informed of the various program options offered by the College. The general timetable of the college is published in the handbook.

 At the Department level

Each department has Teaching Plans, Mentor-Mentee system and Evaluation methods to ensure smooth Teaching-Learning-Evaluation. Work allotment is done in the very first meeting and the schedules are adhered to. Periodic reviews and efficient feedback and the three-tier monitoring system in place ensures transparency.
Teaching plan/ Learning Strategies- measures adopted
Teaching plan is prepared by all teachers at the beginning of each semester itself. It includes a work plan, the course content, time plan, methodology, evaluation methods for all courses they teach. Ph. D Course work/ UG/PG project planning/ Viva Voce and the seminars and assignments to be submitted are planned. The teacher in charge of the open course advise students about the options and help them choose as per their preference.
Monitoring/Review
The implementation progress is monitored by the heads of departments and Principal. Monthly /Weekly departmental meetings (the reports of which are available in the individual departments for perusal) are actually internal academic audit of the department. Remedial coaching and tutorial system are discussed and planned for needy students by teachers of the same class. Absentee list is monitored. Monitoring is done at the Managerial level too. Parents are part of the process too.
Evaluation
Learning Process evaluated through assignments, seminars, test papers- gives us an idea of learner comprehension and quality. The marks scored in these various components are published on the notice board for verification by students before they are sent to the University. This provides them with the opportunity to redress grievances, if any. The answer sheets are given to each student personally which provides an occasion for the mentor and the ward to discuss the problems they face and measures to improve.
Additional Options
Remedial/Bridge/WWS/SSP/Certificate/Value-Added/Open Courses are introduced, familiarised and offered based on need and aptitude. Attendance and schedules are chalked out and maintained and checked. The Principal and he IQAC with the support of the Heads of Departments ensure that  students benefit from these support systems. There is a review by the Manager through the online Monthly Performance Report submitted countersigned by the HODs and the Principal.

Feedback Policy
The HEI has a stated and systematic feedback policy. Feedback on all parameters is collected from the stakeholders. The employers, the parents, the alumni, the students, the teachers and the external experts are the sources from where the input comes. We codify the feedback and those relevant to syllabus content are communicated to the Board of studies as we are an affiliated college. This is mentioned in the handbook too.


The parent teacher meetings, (which are a regular feature) analyse the progress of each student and measures are initiated whenever necessary.At the end of each semester formal and informal feedback is collected from students on syllabus, facilities and amenities, satisfaction level, suggestions for improvement and measures are adopted to rectify their problems and make improvements. Teachers are evaluated at various levels and efforts for better performance are taken.
OJT/Linkages.
The Departments establish linkages for fruitful academic/curricular/co-curricular collaboration with other institutions, departments, industrial houses, governmental and non-governmental bodies for better student learning outcomes.

EXAMINATION POLICY OF BK COLLEGE

Responsible Officers: Principal and the Examination Committee assisted by the Heads of Departments and the IQAC

Last Reviewed: March 2018

The various evaluation processes are detailed and updated in the calendar and hand book clearly to ensure that the stakeholders are aware of the steps involved.

This is an affiliated College and the College functions as per the rules and regulations laid down by the State and the University, the regulating authorities. The same applies to the conduct of Examinations too. With regard to the students, academic performance is assessed mainly through examinations-both internal and external, Viva voce, Assignments and Seminar Presentations. The parents are informed of all the steps involved in the evaluation of students at the time of admission itself, and at the PTA meetings which are convened regularly in the College. Thus student performance, general demeanour, attendance, participation in co-curricular activities etc come within the general purview of evaluation. Prodding the students to bring out the best is the professed goal behind all these concerted efforts. The ‘Open House’ where the teacher-ward-parent come together is a remarkable feature of this institution which offers a unique platform for integral evaluation.

The University has proposed an evaluation schedule, including internal examinations, two in each semester and a viva voce examination at the end of the semesters. The College conducts all these as a comprehensive model exam and viva-voce exam under the grading pattern to prepare the students for the external examinations as per time table published in the calendar. the grading pattern is followed.

The heads of departments ensure that all the internal tests are conducted in time and mark sheets prepared. The Principal in turn checks the continuous internal evaluation (CIE) reports on each student prepared by the teachers in the various departments. The regular departmental meetings and meetings of the heads of various departments and the IQAC make sure that the exam calendar is followed strictly. We have Internal Examination Co-ordinators from among the Staff, and they see to it that the Question papers are prepared well in advance and the exams are conducted in a smooth and efficient manner. The Internal marks scored by the students are displayed on notice boards for the students to see and redress grievances, if they point out any, before the marks are sent to the University. Fairness is ensured at every step.

Monitoring the progress and performance of students

After each examination, the papers are valued and given back and after careful perusal by the students, the mark lists are published on the department notice boards. Progress reports are prepared and sent to parents to inform them of their wards’ achievement/performance. During PTA meetings the parents and teachers get together to assess the level of the learners in their presence, thus taking steps to ensure enhanced performance in the following examinations.

We strictly follow the system worked out by the University to ensure transparency and justice. The various assessment parameters are published in the Handbook and also explained by the teachers in the classes. The students are aware of how they are assessed. The 80-20external –internal mark distribution is made known.

Using Assessment/Evaluation as an Indicator for Evaluating Student Performance.

The written and oral exams, the seminars and assignments, viva voce and practical exams, debates and quizzes- all contribute to this process of student evaluation. After the performance record is consolidated, there is always an audit in the department regarding changes in strategies to be made etc. This is the practice which actually leads us in the progressive direction. The student is aware of the proficiency that is expected of her in every parameter of assessment. Excellence is not just scoring marks, every detail which contributes to a student being made a noble human being is stressed. The PO, PSO, CO Mapping is another systematic method adopted to assess a student totally and completely.

 

HR POLICY OF BK COLLEGE

Responsible Officers: The Management represented by the Manager, The Principal and the IQAC

Last Amended: March 2018

Last Reviewed: May 2018

Equity – Equal Opportunity Policy

B K College is committed to providing equal opportunities to all without regard to race, colour, religion, caste, national origin or disability in recruitment, training, promotion, compensation, benefits, and employee movement within the organisation wherever relevant.

Justice

The organisation is committed to justice and human rights and hence in its work place the organisation will remain committed to upholding human rights.

 

Appointments

Objective: To have in place a competent staff selected on the principles and practices of equal opportunities with due representation to all sections of people represented by the organisation and with no discrimination on the basis of caste, creed, race, or disability. All recruitment will be based on predetermined specific positions and competency.

All appointments will be in strict adherence to the University rules and statutes and the Government of Kerala Education Rules.

 

Wage and Salary Administration

The salary and compensation of the regular and permanent employees appointed as per Government and University regulations will be in strict adherence to the University rules and statutes and the Government of Kerala Education Rules.

 

All temporary staff members appointed by the Management will get their salary on the 01st of every month. In case of holiday on the above-mentioned date, the salary will be distributed the next day. The salary is in accordance with the rules for contract-staff payment policies issued by the authorities concerned.

 

Grievance Handling System: (Please also refer to the G R Policy).

Student Grievance Cell:

Any student having a grievance may complain to the teacher in charge/mentor. If not satisfied she may complain to the GR Cell constituted for the purpose. If the redressal is not satisfactory the student may appeal to the higher authority, the Principal.

Grievance boxes are placed in strategic locations in the Institution.

Staff Grievances:

Any teaching staff member having a grievance ought to promptly contact the immediate superior for redressal. It is the responsibility of the superior, in this case the Department Head, to listen to the complaint/ grievance and redress the same within 5 days from its receipt.

The complainant if not satisfied with the decision of the department head, may approach the Principal within 10 days.

The Principal will make all possible efforts to redress the grievance of the applicant and if she so desires, she may discuss the complaint with the Manager/Managing Board.

Any action being taken to redress the complaint or if there is any delay in redressing the grievance, itmust be communicated to the employee through her immediate superior.

 

Dress Code

The dress code policy provides information about the attire that should be worn in the College and its premises. The College confirms the days on which the students can wear casual dress and the days on which the students should follow the uniform code. There are certain attires which can be offensive to the dignity and decorum of the College and hence prohibited. The overall policy is decency and modesty. The Staff and the Students are directed to observe the code when they are on campus.

Leave Policy:

 As this is an affiliated College, the Leave Policy is in strict adherence to the rules and regulations laid down in the University Statutes

Advance by the Management

An employee advance /loan is a cash assistance given to an employee while she is in need of money due to unavoidable circumstances on the personal front. As a broad guideline the following reasons may be observed under exigencies:

 

·       Marriage (Self, dependent brothers/ sisters/ daughter/ son.

·       Hospitalization of self/ dependent family members.

·       Ceremonies in the house of specific nature caused due to death of any first line family member.

·       Research Needs of Temporary Faculty

Any other miscellaneous reason of grave nature/calamity that has caused a need for cash assistance to the employee with which the immediate superior is satisfied and has found the employee to be genuine and reasonable in her request.


MAINTENANCE POLICY AND PROCEDURE

Responsible Officers: The Management represented by the Manager, The Principal the Bursar and the IQAC

Last Amended: March 2018

Last Reviewed: May 2018

 

1.     Departments in need of repair and maintenance work of equipment/infrastructure has to register the complaint in the College office giving the details of the maintenance required.

       2. Technician visits the site and completes the maintenance as required.

       3. The Job Completion Report is submitted to the Bursar.

       4. Bill is generated and processed through the concerned authorities and forwarded through 

           Principal for the final payment.

       5. All monthly maintenance bills are brought to the notice of the Administrator.

       6. The College has Annual Maintenance Contracts for computer related repairs and          

           maintenance and power backup systems.

 

A) Procedure for Utilization of Support facility:

I. Sports complex:

    1. The student can use any of the support facility available with the Physical Education 

         Department by making a requisition in writing for the same in advance.

II. Utilization and maintenance of Laboratories:

1. Separate Laboratories are to be allotted for classes based on a timetable.

2. Standard Operational Procedures for handling various chemical, equipment, and instruments

    are to be strictly followed

3.  Stock register is to be maintained and updated regularly.

4. Stock verification and inspection has to be carried out by the Parallel heads at the end of 

    the Academic Year.

5. Old and outdated equipment, chemicals and instruments should be discarded by following the

   standard procedure.

6. Any deviation/discrepancy in any of the above is to be brought to the notice of the Principal  

    immediately.

III. Utilization of Library:

1. Every student must procure a Library Card within one week of taking admission.

2. This library card can be used for issuing three books for UG students and 4 books for P G students.

3. Non return of Library book on time will attract the applicable fine.

4. Every student can access online journals and magazines through computer terminals available  

    in the Library

5. The student must scan Identity card and sign in the register upon arrival in the Library.

6. Students can access the books available on the college intranet server from any computer 

    terminal in the college campus.

7. All college students are free to use the central reading rooms available in the campus, which  

    are open from 8.30  a.m. to 5.30 p.m.

IV. Utilization of Computer Laboratory:

1.     All computer laboratories will be allotted to different classes and faculty based on syllabus and timetable.

2. Library time table is made to identify vacant time slots to ensure optimum utilization.

3. Office Superintendent and Technical Staff maintain all computers and peripherals.

4. All outdated and old computers are disposed through the  e-waste management cell.

5. All new requirements of computers are processed through  the Administrator of the College and  Computer  Science Dept

V. Utilization of Class Rooms:

1. Classrooms are allotted as per the student strength.

2. Each teacher is given responsibility for the maintenance of one class room.

3. The teacher-in-charge informs the college maintenance head about the requirement of repair / cleanliness.

THE RESERVATION POLICY (SC/ST/OEC/OBC/MINORITY/GEOGRAPHICAL AREAS/PERSONS WITH DISABILITY ETC.)OF B K COLLEGE

Responsible Officers: The Administrator, The Principal, and the Heads of Departments

Last Amended: March 2018

Last Reviewed: May 2018

 

The allotment of seats to the Reserved Categories will strictly be in accordance with theRules and regulations laid down by the State and the University from time to time.

Mandatory Reservations will always be honoured and no violation in this regard will ever be entertained.

SABS Educational Policy which guided the intake of students before the Centralised Allotment Process ensured that justice and fairness prevailed. This Policy also clearly stated that the marginalised and the socially, educationally or economically disadvantaged should not be denied seats on any ground whatsoever and they be admitted even in the general seats subject to conditions of availability and this was the Policy followed by the College since the Year of its establishment.

The College is committed to social justice and no discrimination whatsoever will be practised in admission or appointment.

The College welcomes students and staff belonging to all walks of society and no one will be barred access on the basis of class, caste, race or such other narrow and parochial considerations.

In all aforementioned matters the current rules of the affiliating University and the directives of the State shall be binding.

B K COLLEGE SPORTS POLICY

 

Responsible Officers: The Principal, the Dept. of Physical Education and the IQAC

Last Reviewed: May 2018

 

Sport is an integral part of social development that needs to be encouraged. At B.K College, sports or any activity leading to physically active life style are considered an important component of overall personality development. We encourage staff and students to participate in physical activities and sports, as we firmly believe in its benefits. Our aim is to produce young women who are physically active and who play with good sportsmanship and are competitive every time they step onto the field. We intend to teach our students to be committed to their team and take responsibility for their actions. In order to bring the awareness amongst the students we intend to draw a “College Sports Policy.” The policy is binding to one and all of the B.K College Community.

THE OBJECTIVES OF THE COLLEGE SPORTS POLICY

a. To motivate students to become part of the ongoing recreational and competitive sports programme.

b. To inform the students about the benefits of being involved in an active lifestyle.

c. To involve faculty members to assist the Department of Physical Education and Sports Management in promoting, organizing and supervising the college Sports and ‘Active Life’ programme.

d. To feature ‘Fitness Management’ in the Time Table and to assign a faculty member to monitor the students’ presence in the activities conducted during the morning and evening sessions.

 THE ROLES AND THE RESPONSIBILITIES OF:

2.1. THE COLLEGE:

             a. The college will give priorities to Sports and shall consider it as an integral part of the  

                  College academic programme.

             b. The college shall make available necessary funds and infrastructure to implement the

                  policy to its fullest.

             c. The college will encourage/invite talented sportsmen to join the college.

             d. The college will make provision in the college time table so as to involve students in

                  Competitive as well as recreational sports.

             e. The college shall take suitable action against faculty or students not abiding by the Sports Policy.

              

 

 THE DEPARTMENT OF PHYSICAL EDUCATION  

                    a. The Department of Physical Education shall organize, supervise and administrate competitive, recreational and leisure time sports activities.

                    b. The Department of Physical Education shall organize orientation programme for students for better understanding of sports facilities and programmes of the college.

                    c. The Department of Physical Education shall organize talent search programme to identify talented sportspersons eligible to join the college at graduate and post graduate levels.

                     

2.3. THE FACULTY MEMBERS:

                    a. The teachers should take pride in associating themselves with sports activities and in motivating/promoting students to take part in sports.

                    b. The teachers must make students aware about the sports policy of the college.

                    c. The teachers must encourage students to be involved in the college sports programme.

                    d. The teachers should not deter any student from participating in internal as well as external sports activities authorized by the college management.

                    e. The teachers should not organize an extra lecture/tutorial/exam or any other related activities during the assigned time for sports activities or events.

                    f. The teachers should assist the Department of Physical Education and sports in promoting, organizing and supervising the college sports programme.

                    g. The teachers should volunteer to organize additional lectures/practical (if possible) for the college sportsmen missing them due to their involvement in external sports activities.

                    h. The teachers must be aware about the achievements of their students and must highlight the same during their interaction with each other, if possible in a classroom situation.

                    i. The teachers must assign “duty leave” to the sportspersons on sports duties authorized by the college.

                    j. Faculty member must provide a fair chance to the student to undergo and complete the academic work missed out by the student, while on “duty leave”.

                    k. The Department of Physical Education has to organize for the lectures and practical missed by students, in consultation with respective Teacher and Mentor.

 

2.4. THE STUDENTS:

                    a. The student should take pride in associating themselves with sports activities and in motivating / promoting fellow students to take part in sports.

                    b. The student must be a member of a sports club in order to participate in any internal or external sports or related activities of the Department of Physical Education.

                    c. All the members of student community are categorized in two groups; Students committed towards fit and active lifestyle and Students aspiring to represent college teams for inter institutional sports competition.

                    d. The Department of Physical Education and Sports Management will conduct the competitions for Students committed towards fit and active lifestyle.


BK COLLEGE

STUDENTS GRIEVANCE REDRESSAL POLICY

 

Responsible Officers: Principal, the Student Grievance Cell& the IQAC

Last Reviewed: March 2019

The Institution has adopted the following policy, in respect of handling student complaints/grievances, in line with the Quality Policy of the College. The Policy is stated in short in the handbook and displayed in detail on the website.

The Policy:

With a view to ensuring a consistently congenial learning experience in its endeavour to become a Quality Institute, the Collegeprovides a responsive, fair, expeditious and student-centric query/ complaint management procedure to all students.

As part of our constant endeavour to ensure transparency in all the activities at different stages, the College provides a proper mechanism to the students for redressal of their grievances. The committee will deal with all the Grievances directly which are related to the common problems at the College level both Academic and Administrative. The aggrieved member shall submit her petition to the Grievance Redressal Committee in a sealed envelope marked ‘confidential’. On receipt of a petition the Grievance Redressal Committee will endeavour to send its recommendation to the Principal for further action. In case of false and frivolous complaint (if proved), the Grievance Redressal Committee will recommend Principal/ Disciplinary Authority to take appropriate action against the complainant.

Complaints dropped in the `Suggestion Box` by students and parents and oral complaints are also redressed. All complaints are scrutinized by the Management and the grievance redressal cell.

 

The College shall:

1.     Ensure visibility and accessibility of complaint handling process to all complainants.

2.     Provide access to grievance redressal policy to students

 

3.     Handle Complaints professionally & in a transparent manner

 

4.     Ensure Objectivity in the complaint handling process

 

5.     Provide Prompt & Responsive Complaint Resolution to the students.

 

6.     Ensure confidentiality of Complainants’ information unless required for addressing the complaint

 

7.     Ensure clear accountability for resolution and  reporting of complaints

 

8.     Ensure adherence to all relevant Regulatory & Statutory requirements as mandated by the University and mentioned in the Grievance redressal policy.

 

9.     Continually improve its processes & systems by taking inputs from all stakeholders.

 

10.  Ensure adherence to the G.R. policy as defined by the College.

 

Three level Grievance Redressal Mechanism

There is a three-tier Grievance Redressal Mechanism. The Mentor/ Class teacher in the first step in the case of a direct complaint, the Grievance Redressal Committee at the second level and if it still is unresolved the Principal at the third and final level.

LEVEL I

Any aggrieved student can submit her grievance in writing to the Mentor/ Class teacher of the respective class which will be taken up by the Mentor/ Class teacher within five working days.

In case the student is not satisfied with the decision of Mentor/ Class teacher, she may go in appeal to Level II.

LEVEL II

An appeal may be submitted to the Grievance Redressal Committee along with the copy of the decision of the Mentor/ Class teacher for review/reconsideration within seven working days from the date of the decision at Level I.

The composition of the College Grievance Redressal Committee will be as follows; Vice Principal&Two Senior Faculty Members.


In case the student is not satisfied with the decision of the Grievance Redressal Committee she may go in appeal to Level III.

LEVEL III

An appeal may be submitted to the Principal along with the copy of the decision of the Grievance Redressal Committee for review/reconsideration, as a final appeal, within seven working days from the date of the decision at Level II.

The Decision of the Principal shall be the final.

Mandatory Display

We have ensured transparency, visibility and accessibility to the grievance redressal process by providing:

1.     Complaints and Suggestion boxes at convenient locations which are emptied frequently and complaints collected, if any.

2.     Telephone numbers made accessible in handbook, website, various locations on campus

Monitoring and Review

The Grievance Redressal Committee meets at least once a Semester, or as frequently as desired, to monitor and review its activities and functioning. The points of mandatory review include:

 

Ø  Category wise trends of the complaints, queries and grievances

 

Ø  Times of complaints resolution

 

Ø  Frequent areas of complaints

 

Ø  Cause analysis and suggestion of remedial measures.

 

Every attempt will be made to fairly and appropriately resolve grievance. A fair and appropriate resolution does not mean that the student will like the results.

Grievance Committee for Sexual Harassment means a Committee constituted by the management consisting of five or more members to look after the allegation of sexual harassment in the Institution.  Sexual Harassment means and includes such unwelcome sexually determined behaviour (whether directly or by implication) as:

 

a.      Physical contact and advances,

 

b.     A demand or request for sexual favour,

 

c.      Sexually coloured remarks,

 

d.     Showing pornography,

 

e.      Any other unwelcome physical, verbal or nonverbal conduct of sexual nature.

 

The Committee shall have the power to enquire into all complaints referred to it either by individual staff or the management regarding the allegation of sexual harassment in the institution and recommend suitable action including initiation of criminal case or departmental proceeding against the accused.

If any question arises relating to the interpretation of rules or any term, it shall be referred to the Manager who shall, subject to the approval of theGoverning Body, give her decision and such decision shall be final.

 

ENVIRONMENTAL AND GREEN POLICY 

Responsible Officers: Principal assisted by the Heads of Departments and the IQAC

Last Reviewed: March 2018

Introduction:

A Clean Green Environment has always been the slogan in this Institution ever since inception. The Policy was formally drawn up much later. The college is committed to reducing all forms of environmental pollution and continually encourages all faculty members, staff, students and all stakeholders to do the same.

 

Steps Adopted towards a Cleaner Greener Tomorrow:

 

Effective and efficient waste disposal

Optimum consumption and thus conservation of water and ground water

Enhancement of ground water levels by careful, scientific intervention

Harnessing of rainwater

Power conservation, optimum consumption, efficient management of available resources

Spreading awareness about these vital indices

Solar power systems used increasingly to spread the message

Maintaining the College a Plastic free zone to spread the green idea

Segregation of wastes so the idea percolates to grassroots

Organic farming Initiatives for a healthier greener future

Birds Club International for a broader vision and outlook

Herbal Garden to drive home the importance of flora/fauna

Butterfly Garden to give the message that each small being needs a habitat to flourish

Green Audit systematically done to make sure that nature thrives undisturbed

Planting of trees and saplings to keep Mother Earth going strong so that we don’t Perish.

 

 

Initiatives taken by the College to make the Campus Green &Eco-Friendly are as follows:

 

a)     Energy Conservation: The College is fast switching over to the use of alternative energy resources to minimize electricity consumption. Solar lamps and panels have been installed in the college campus. Existing energy consuming tube lights and fans are replaced with energy saving tubes, CFLetc.

 

b)     Use of Renewable Energy: Biogas plants installed and biogas used for cooking purposes in the hostel and staff quarters. Solar power is made use of.

 

c)     Rainwater Harvesting: To minimize water shortage, there is an elaborate Rainwater Harvesting System. Well recharging is also done efficiently.

 

d)     Efforts for Carbon neutrality: Care is taken to restrict vehicle entry into the campus and specific parking area is allotted for faculty and students. The use of bicycle and public transportation are encouraged. Awareness programmes are conducted on special days by various departments.

 

e)     Greening Initiatives: Greening initiatives are taken up systematically. Trees were planted by students along roadsides and on both sides of the road in front of the college. A garden was also set up in front of the college campus.

 

f)      The Community College which is actively involved in comprehensive Earth initiatives- training and execution.

 

g)     The NSS which takes a lead role in keeping the student community aware of the vital importance of environmental initiatives.

 

h)     Hazardous Waste Management and e-Waste Managementwhich are done effectively as per laid down protocol.



Bylaw of B K College Alumni Association

Last Amended : January 2017

Article I       Name  

The name of this association will be the B K College Alumni Association. 

Article II      Objectives  

This Association will support the mission and promote the interests of B K College; establish mutually beneficial relations between the College and its alumni; maintain among its former students a spirit of communication, affection and service; and enhance financial resources beneficial to the sustainability and growth of the College. 

Article III     Membership  

Eligibility – Anyone who has been a student in B K College will be eligible for membership in this Association. (Pre-Degree, Degree, Post-Graduation, Doctoral Programme).

Article IV Elections and Terms of Office for Officers of the Board  

The President will be elected by majority vote to serve for a term of three years beginning January 26. The President may serve more than one term consecutively, but for a maximum of two terms.

The Vice President and Secretary will each be elected by majority vote. There will be an Executive Committee comprising of  7 members. The Vice President and Secretary may also serve for a maximum of two consecutive terms. 

Article  V

Duties of the officers 
President – The President serves as the executive officer of the Alumni Association The President will call and preside at meetings of the Association and of its Board of Directors. The President will act as chair of the Executive Committee of the Board of Directors and will carry out all Association activities in concert with the Manager and Principal of the College at that particular time.

Vice-President – The Vice-President will be responsible for monitoring the implementation of the Association Bylaws The Vice-President will assume the duties of the President during a temporary absence or incapacity of the President. 

Secretary – The Secretary will record the minutes, votes, and action items of all Board meetings and monitor the attendance records of its members.

Article VI      Executive Members 
Membership – The Executive will be composed of the officers of the Association and 7 elected/nominated members. The Board will meet at least three times a year. The meeting agenda and associated materials will be provided by the President no less than 10 days in advance of the meeting. 

Article  VII

Quorum – A simple majority of the members will constitute a quorum for the transaction of any business. 

Article VIII

Executive Committee – The Executive Committee will consist of the officers of the Association, two executive committee members to be appointed by the President. This Committee will make decisions between Board meetings when necessary. 

Article IX       Fundraising and financial matters  

The BK College Alumni Association will not be an independent organization and, as such, is prohibited from entering into any legal agreement with any organization or conducting any fundraising or other financial activity on behalf of either the Association or the College. The Association will only meet its objective ‘to enhance financial resources beneficial to the sustainability and growth of the College’ by encouraging alumni to contribute in any form in support of the College.

Article X

Chapters- Chapters of BK College Alumni Association may be started in geographically convenient locations if alumni find it convenient by virtue of numbers and that it will contribute to the growth and honour of the College.




 









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